WebTech Studios LLC
Effective date: November 7, 2026. Last updated: November 7, 2026.
1. Who we are and what this policy covers
WebTech Studios LLC (“WebTech,” “we,” “us”) is a Texas business that provides website, AI and security services to businesses. This policy explains how we handle personal information through our own website, webtechstudiosllc.com, including its English and Spanish pages and forms, and through our own inquiry, referral, booking and telephone channels.
2. Services we provide to clients
This policy does not cover information we handle on behalf of a client through that client’s website, AI tools or security services. That work is governed by our agreements with the client and the client’s own privacy notices.
3. Information we receive
Contact forms: your name and email address, and optionally your phone number, business name and message.
Referral forms: the referrer’s name and contact details, the referred business and contact person, their contact details, the help requested and any notes.
Booking and communications: information you provide to schedule a consultation or to communicate with us about your business.
Technical information: like most websites, our hosting, security and content-delivery providers (including Google Fonts) may automatically receive and log your IP address and basic device information when you visit. When you submit a form, our forms system may also record your IP address with your submission.
4. Sensitive information and referrals
Please do not include passwords, payment card details, government identification numbers, health information or other sensitive information in forms or messages. Share another person’s contact details only with that person’s permission. We use referral details only to evaluate and respond to the referral. A referred person may ask us to stop contacting them as described in Section 12. We contact a referred person only about the referral, not to send promotional messages.
5. How we use information
We use the information we receive only to respond to inquiries, referrals and bookings, and to provide services you request. This includes discussing requested services, preparing quotes, scheduling consultations, keeping business records, preventing spam and misuse, and meeting legal obligations.
We do not use visitor information to send promotional or marketing messages. Replying to your own inquiry, referral, booking or service request is not marketing. If this ever changes, we will update this policy and ask for your consent first.
6. Who can see your information
Within WebTech, Israel Ochoa is the person who accesses website visitor information. We also share it with service providers needed to operate the site and our business, and they handle it to provide their services to us. These include our website host and builder (10Web); our website forms system, which stores form entries on our website; our email provider (Google), where form notifications are delivered and stored; Google Fonts, which provides the fonts on our site and receives your IP address when pages load; our scheduling service (Calendly); and our phone service provider (see Section 8). We may also disclose information when required by law or to protect our rights, safety or property.
We do not sell personal information, and we do not use it for targeted advertising.
7. Cookies
Our site uses cookies that support its basic functions. These include a cookie that remembers your language choice (kept for about one year) and a cookie set by our forms system that records page-load timing information for about seven days to support how our forms work, which may include checking for spam. We have not added analytics or advertising tools to our site. If we add analytics in the future, we will update this policy first. You can manage or block cookies in your browser settings; blocking some cookies may affect how the site works. Our site does not currently respond differently to browser “Do Not Track” signals.
8. Our telephone line
Our business phone line uses an AI assistant provided by a phone service provider, which uses its own providers for speech, transcription and AI processing. Calls are not audio-recorded, but they may be transcribed and summarized so we can respond, schedule appointments and follow up with you. If you ask, the assistant will tell you it is AI, and you can ask for a callback from a person. Our business number is for calls only, not text messages.
Transcripts and call logs are kept by our phone service provider under its retention practices and then deleted. Call summaries and lead details we receive (such as your name, phone number and reason for calling) are kept as long as reasonably needed to respond or provide services; details about people who do not become clients follow the 12-month deletion described in Section 10.
9. Booking and other outside services
When you use our Calendly booking link or another outside service, that provider’s privacy notice also applies to the information it handles.
10. How long we keep information and how we protect it
We keep contact-form and referral submissions, and call summaries and lead details from our phone line, about people who do not become clients for 12 months after we receive them, then delete them from our website and email. Copies in backups are removed on the backup provider’s normal cycle. Information about clients is kept as long as needed to provide services, keep business records and meet legal obligations.
We use reasonable administrative and technical measures to protect personal information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
11. Children
Our site is for adults and businesses and is not directed to children under 13. Please do not submit personal information about children. If we learn that we have personal information about a child under 13, we will delete it. If you believe we have received such information, contact us as described in Section 12.
12. Your requests and how to contact us
To ask about, correct or delete your personal information, or to ask us to stop contacting you, submit a request through the contact form on our website at https://webtechstudiosllc.com/contact/. We may ask for information reasonably needed to verify your identity, and we will respond within 45 days. Please do not send passwords, payment details or identification documents through the form.
13. Changes to this policy
We may update this policy from time to time. We will post the updated version on this page and change the dates above. If we make significant changes, we will provide additional notice when required by law.
14. English and Spanish versions
This policy is available in English and Spanish. If any wording is unclear or the versions seem inconsistent, please contact us as described in Section 12.